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The Price Of Pain Management - The True Cost Of Compound Medications, Part 1

In the world of Workers' Compensation, medical treatment is provided with traditional methods as well as current medicine trends or "fads." "Reasonable and Necessary" medical treatment afforded under the Labor Code can steer off course when popular/trendy medical treatment and procedures replace time-tested and proven forms of medical care. One such unproven trend are compound medications.

This is the first of a two-part series on pain management and the true cost of compound medications. The second part in the series can be found here.

In the world of Workers' Compensation, medical treatment is provided with traditional methods as well as current medicine trends or "fads." "Reasonable and Necessary" medical treatment afforded under the Labor Code can steer off course when popular/trendy medical treatment and procedures replace time-tested and proven forms of medical care. One such unproven trend are compound medications. Compound medications do have their advantages and can be considered reasonable medical care. However, they have evolved from a useful medication alternative into multiple problems that require expensive and needless litigation. Why? The answer is simple: money.

It is the opinion of the author that compound medications made their entrance on a large scale due to the demise of another trendy medication phenomenon, repackaged generic medications. In 2007, California instituted a change to their fee schedule which largely eliminated differential pricing on repackaged drugs. As a result, repackaged drug prices dropped sharply, resulting in a rapid decline in their use. Shortly thereafter, compound medications began to appear as an alternative to other medications use. Compounds are not a new modality for providing pain management and other needs though their use has exploded in the past few years.

The Overall Cost
Pharmacy and medication treatment already constitute a large percentage of all costs in Workers' Compensation medical care. With the addition of compound medications, the problem has expanded to epic proportions. A recent study by Rand Corp. at the request of the California Commission on Health and Safety and Workers' Compensation (CHSWC) found that payments for these medications accounted for 12% of all drug costs in the first quarter in 2009 alone. Payments from 2006-2009 totaled $29 million over three years. State Compensation Insurance Fund (SCIF) payments in 2009 totaled $28 million.1 Further California Commission on Health and Safety and Workers' Compensation analysis also found that approximately 25% of all treatment liens at all Workers' Compensation Appeals Board offices involve pharmacies and/or dispensed drugs.2 The numbers continue to increase over time. The amount of liens clogging the Workers' Compensation Appeals Board was a large enough problem to force Judge Frank of the Los Angeles Workers' Compensation Appeals Board to hold conferences in late 2010 to address the possible mass consolidation of liens involving these medications, in an attempt to control lien filings and litigation.

The California State Assembly has also become involved in an effort to reign in the rapidly expanding use of these medications and the problems associated with their billing. Assemblyman Jose Solorio (D- Santa Ana) recently introduced AB 378, which has been signed by Governor Brown. AB 378 adds pharmacy goods and compound medications to the list of medical services for which it is unlawful for a physician to refer a patient for treatment if they or immediate family members have a vested financial interest in the facility that receives a referral. The bill also establishes maximum reimbursement amounts for compound medications and would require billing be done at the ingredient level. Further, the bill places limits on reimbursement for physician-dispensed pharmacy goods.

The overall cost of these medications is not limited to the cost of the actual medication. Health risks, issues with billing and distribution and physician compensation make compound medications an expensive and often unreasonable modality of medical care.

Compound Medications Defined
"Compounding" includes combining drug ingredients to meet specific medication needs of patients that may not otherwise be available to them. Compound medications are designed to be customized on a patient-by-patient basis for multiple reasons including specific dosage strength requirements, ease of application, issues with the intake and digestion of pills, and various allergic reactions to other medications. Medications are most common in cream or lotion form due to ease of application and alleged absorption into the skin like regular lotion. Compounds most often use a base "active" medication, and at least one other additive for a cooling or heating sensation. As the active medication(s) may constitute only a small portion of the total ingredient, inert or "inactive" ingredients are also included based on needs and strength. For example, a common lotion known as Amitriptyline T includes Amitriptyline at 4%, Tramadol at 20% and the compound "agent" Pencream.

It is important to note that most medications used in compounds are not recommended for use based on the Medical Treatment Utilization Schedule (MTUS) Chronic Pain Guidelines. For example, Gabapentin and Baclofen do not have peer-reviewed literature to support their use. Capsaicin is only recommended for individuals who have already tried other forms of medication and have not had successful results. Stronger doses of Capsaicin are not proven to be more effective than lower doses. Lidocaine is only recommended for localized, peripheral pain and for use after anti-convulsants or depressants have been tried.3 Many of these medications have origins vastly different than pain management. Gabapentin was originally developed for treatment of epilepsy. Clonidine was developed as an anti-hypertensive drug for treatment of high blood pressure. The "off-label" use of these medications makes them a less than desirable choice for their intended purpose.

Hidden Health Risks
Unlike other drugs, compound medications are not approved by the Food and Drug Administration (FDA). Instead the State pharmacy board oversees and regulates their manufacture and distribution.4 Due to the lack of FDA oversight, compounding pharmacies are able to take advantage of lax regulations and oversight by stocking large quantities of these medications. Although recommendations to alleviate this problem include the introduction of at least one FDA-approved drug into a compound mix, they have not been implemented. Further, the science available does not support the contention that these medications are even effective. The author of this article is not aware of any double-blind testing having been completed on compound medications to document their efficiency in bringing about their alleged benefits. There are also questions as to if ingredients are timely and properly absorbed into the body from application on the skin.

California regulations require pharmacies to ensure that these products are being properly stored, mixed, packaged and labeled. But do we really know if these pharmacies are following through with their monitoring? Do we have any idea who is actually mixing the compounds together, and if they are licensed and trained to do so? These issues have been a concern in the past as information pertaining to the integrity of pharmacy practices is not widely available due to the limited amount of data available.5

Issues With Billing
It is common to see a large invoice attached to a single compound medication prescription. The high price and subsequent denial for payment or reimbursement at a much lower amount is perhaps the biggest reason liens are piling up at the Workers' Compensation Appeals Board. The average wholesale price (AWP), which is the self-reported price by the manufacturer, serves as the base for fee schedule assessment. Unfortunately, multiple providers equal multiple average wholesale prices. Uniformity in average wholesale prices is not found amongst various providers. Fee schedule for compound medications is based on allowances found in the Medi-Cal fee schedule.6 The Medi-Cal fee schedule is limited to companies in their drug rebate program, thus, not all medications appear in the database. Despite recommendations from the Department of Workers Compensation on pricing, their recommendations have not been codified.

Even with a single location for assessment of billing (Medi-Cal fee schedule), the Office Medical Fee Schedule is vulnerable to fraud and excessive payments as the allowances for each compound medication are based on the particular manufacturer. Simply put, when not taking advantage of multi-source pricing to find the lowest average wholesale price, higher figures equal higher payments. Further complicating matters is providing allowances for ingredients not found in the MediCal database. Compounds can include rarely used or uncommon medications, and many of these drugs lack actual National Drug Code (NDC) codes.

Invoices that arrive for review and processing are often largely incomplete. At minimum, the billing should include a breakdown of the compounds used and quantity of each component. NDC codes should be accurate and should be listed for active and inactive ingredients. As discussed above, these medications do not have their bulk pricing listed on invoices. Thus, a medication which would be reimbursed for hundreds of dollars could be processed for a fraction of the price. While billing has improved over time, the issues around bulk pricing and average wholesale price remain unresolved.

1 Lifsher, Mark. "Compounded Drugs bring big profits to California doctors, study finds." Web. 29 January 2011. https://articles.latimes.com/2011/jan/29/business/la-fi-compound-drugs-20110129

2 California Commission of Health and Safety and Workers' Compensation. Liens Report. 5 January 2011. From https://www.dir.ca.gov/chswc/allreports.html.

3 California Division of Workers' Compensation. Medical treatment utilization schedule regulations. Title 8, California Code of Regulations Sections 9792.20-9792.26. p. 18, 28, 30-34, 40. May 2009. From https://www.dir.ca.gov/dwc/DWCPropRegs/MTUS_Regulations/MTUS_Regulations.htm

4 www.fda.gov. See search terms "Compound Medications," "California."

5 United States Food and Drug Administration. "The Special Risks of Pharmacy Compounding" Consumer Health Information. May 31, 2007.

6 https://www.dir.ca.gov/dwc/pharmfeesched/pfs.asp

Shorten The Claim Life Cycle With Functional Restoration - A Case Study

The Medical Treatment Utilization Schedule defines functional restoration as a process by which the individual acquires the skill, knowledge and behavioral change necessary to avoid preventable complications and assumes or re-assume primary responsibility ("locus of control") for his/her own physical and emotional well-being post-injury.

Receiving the call from the claims adjuster was not what I wanted to hear. After an accepted mild back strain, I, the permissibly self-insured employer am informed of continued physical therapy two times/week for 6 weeks as well a prescription for opioids to treat the chronic, yet unresolved pain. This injured worker has been off work for more than 6 months, with work restrictions that cannot be accommodated due to the collective bargaining agreement, and escalating claim costs. Frustrated, I ask the claims adjuster what the options are for claim resolution. Sadly, it appears to be business as usual until the doctor determines a stay in maximum medical improvement. We have been down this road before. An injured worker, an open claim, more medical treatment and I feel as if I have lost the key to open the lock to break the chain that binds. We conclude the call with a diary to discuss next week after the physical therapy is underway.

Business Insurance Associate Editor Matt Dunning in its 9/25/11 Business Insurance magazine stated the opioid problem began with about 20 states relaxing laws that had discouraged doctors from treating "chronic, non-cancer pain" with opioid prescription pain medications, an occupational medicine expert said.

The trend, which began in the late 1990s, allowed "extreme permissiveness" in increasing opioid doses prescribed to injured workers, said Dr. Gary M. Franklin, medical director for the Washington State Department of Labor and Industries and a research professor in the departments of Environmental and Occupational Health Sciences and Medicine at the University of Washington in Seattle.

Consequently, the increased use of opioids to treat workers' compensation injury claims is creating challenges for employers in resolving claims with injured workers with chronic pain. Medical, indemnity and prescription costs continue to rise and employers are looking at ways to limit liability, close claims and get the injured worker back to work.

One of the opportunities for California employers is the use and understanding of Medical Treatment Utilization Schedule (MTUS) and American Medical Association guidelines in the treatment and utilization of medical procedures in the claims handling process. Utilization review is also a venue to help employers have appropriate medical treatment given for the injured worker.

During the course of my tenure managing a private self-insured employer's workers' compensation program, we had many individuals suffering from soft tissue injuries, musculoskeletal disorders and chronic pain syndrome. The use of prescription drugs and opioids were on the rise and a key, something, had to be introduced to unlock the lock and address the injured worker in lieu of treating a symptom or site-specific injury. After the appropriate medical treatment and physical therapy given, with some injured workers there remained a gap and something else needed to be introduced to close it.

The Medical Treatment Utilization Schedule defines functional restoration as a process by which the individual acquires the skill, knowledge and behavioral change necessary to avoid preventable complications and assumes or re-assume primary responsibility ("locus of control") for his/her own physical and emotional well-being post-injury. The individual therefore maximizes functional independence and pursuit of vocational goals as measured by functional improvements. Functional restoration, with a quality vendor and pre-approved as part of the utilization review (UR) process can be an effective solution in improving and restoring the health of injured workers. It is also a proven cost savings and reduction for the workers' compensation claim. An effective functional restoration program decreases resource utilization required for treatment, decreases dependency on opioids and increased pharmaceutical costs and improves the quality of life for the injured worker.

My previous employer utilized the services of Savvy Fitness, headquartered in Folsom, California. The founder and owner, Paul Wright has created an approved Medical Treatment Utilization Schedule and American Medical Association functional restoration program that addresses the overall physical conditioning, postural responsiveness to activities of daily living and a motivational element that embeds the components of the program into sustainable lifestyle changes. It is a proven cost savings and reduction in the life cycle of a workers' compensation claim.

A key player in the workers' compensation claim resolution, who works with and on behalf of the employer, is this Savvy F.I.T. Academy (Functional Intervention Training) program. This employer-oriented company co-creates with the employer a unique experience which inspires personal health and well-being and the discovery of the full human potential. Over 156 participants, pre- and post-injury, have participated in this program. Overall Workers' Compensation claims costs decreased by 69% as well as the length of the open claims reduced by 65%.

By the way, the story about the injured worker at the beginning? He was a graduate of the Savvy Fitness program and was so appreciative of gaining control of his life, he had his wife participate in the program out of his own paycheck. Innovative, caring, cost-effective approach to claims management and treating the injured worker with respect, dignity and hope. Check it out at www.savvyfitness.com. It could be the key that unlocks the "chains that bind" in with your workers' compensation claims.

Owner Controlled Insurance Program Liability Claims Challenges, Part 11

Understanding the basics of Commercial General Liability coverage and the carrier's duty to defend or indemnify will assist greatly in setting up the correct claim file or files, and evaluating the claim from a perspective that will maximize the recovery from the standpoint of the sponsor or tendering party.

This is the eleventh and final article in an 11-part series on Owner Controlled Insurance Programs. Preceding articles in this series can be found herePart 1, Part 2, Part 3, Part 4, Part 5, Part 6, Part 7, Part 8, Part 9, and Part 10.

Presentation Of Liability Claims Under An Owner Controlled Insurance Program.

The preceding portions of this series outline the analysis of liability claims under an Owner Controlled Insurance Program, but principally from the perspective of the insurance carrier. There are ways that insureds and claimants can present claims under an Owner Controlled Insurance Program that will speed the resolution process and avoid gridlock.

The claimant that has incurred a loss should remember "point of view” in the presentation of a claim. Since an owner controlled insurance program is, in effect, a liability policy insuring each and every contractor, the tendering party should bear in mind that the insurance company must set up a claim file to protect the rights of its "insured.” To the extent that privileged materials are obtained which could benefit that "insured” in subsequent litigation with any third party, the insurance carrier has to protect those rights and privileges against disclosure to third persons. In Soltani-Rastegar vs. Superior Court (1989) 208 Cal.App.3d 424, the court recognized that the statements made to the insurance carrier by an insured are privileged and within the work-product and "attorney-client privilege” of that insured.

Therefore, if the tendering party recognizes that the insurer must maintain those rights and protect those privileges, it can assist the process by clarifying against whom the claim is being presented. Since each insured must be treated separately, it may receive multiple positions from the same insurance company with regard to coverage under the policy. For example, the sponsor of the program may get a denial of coverage as to their claim that they made repairs to a work site as a result of an onsite accident. It could then receive an acceptance of liability on behalf of a subcontractor.

Given the difference in coverage limitations that apply to different enrollees of an Owner Controlled Insurance Program, a detailed factual record is critical for the insurer to understand the liability and coverage. Only where there is liability of an "insured/enrolled contractor,” the claim against that enrolled contractor is covered by the policy, will there be any indemnity paid. Therefore, the insurance carrier will need to be able to address the following questions:

  1. What happened?
  2. Who was present at the time of the incident?
  3. For operations losses, what work was supposed to be done by the responsible subcontractor, and what was deficient, incomplete, or negligently performed?
  4. Who was injured as a result of the work by an enrolled contractor? Whose employee, what contractor's work, etc.?
  5. What was the response to the incident?
    1. Who organized the response?
    2. Who investigated the loss?
    3. Who decided what work or response was to be made to the incident?
    4. What alternatives were considered?
    5. Was a notice of liability given to the responsible subcontractor, and was there any response to that notice?
    6. Was the builders risk carrier notified—for an operations loss?
  6. Document all direct and indirect costs which are the subject of a liability claim.
    1. Work orders for the repair of damage caused by the incident.
    2. Bills/invoices for outside contractors used, including detailed description of the work performed.
    3. Estimates obtained, if any, or explanation as to why a course of conduct was engaged in.
    4. Notes concerning progress of the repairs.
  7. Complete documentation of the loss elements that could be presented to a court to establish liability against an enrolled contractor.

In addition to the basic factual record and documentation surrounding the damages, the party compiling the package should bear in mind the coverage limitations contained within the policy as outlined above. Understanding the basics of Commercial General Liability coverage and the carrier's duty to defend or indemnify will assist greatly in setting up the correct claim file or files, and evaluating the claim from a perspective that will maximize the recovery from the standpoint of the sponsor or tendering party.

Owner Controlled Insurance Program Liability Claims Challenges, Part 10

In residential construction, wrap-up policies that cover all of the builders' projects under construction are becoming increasingly popular. These are sometimes referred to as "rolling wraps,” since they "roll” from one project to the next. Individual contractors and subcontractors enrolled in the home builders' wrap-up plan for work pursuant to a specific subcontract or project. The difficulty can occur when a rolling wrap is created while projects are ongoing.

This is the tenth article in an 11-part series on Owner Controlled Insurance Programs. Preceding and subsequent articles in this series can be found here: Part 1, Part 2, Part 3, Part 4, Part 5, Part 6, Part 7, Part 8, Part 9, and Part 11.

Particular Challenges Of Owner Controlled Insurance Program Claims (continued)

Contractors Partially Enrolled
In residential construction, wrap-up policies that cover all of the builders' projects under construction are becoming increasingly popular. These are sometimes referred to as "rolling wraps,” since they "roll” from one project to the next. Individual contractors and subcontractors enrolled in the home builders' wrap-up plan for work pursuant to a specific subcontract or project. The difficulty can occur when a rolling wrap is created while projects are ongoing.

Imagine, for example, a multi-phased development project that takes several years to complete. The project begins at a time when the builder has a traditional risk management structure, including the requirement for additional insured endorsements and indemnity agreements running in its favor from each of the contractors performing work. Midway through the project, the builder changes its liability program to a "rolling wrap,” which then insures all of the contractors on the job site. The change in programs does not pose particular difficulties with regard to operations claims; however, completed operations are a different matter.

In the typical construction defect claim, a group of homeowners will band together to file a single lawsuit against the developer. The homes in litigation can be from all phases of the development. Therefore, there can be homes at issue in the litigation that were developed under the traditional insurance program and claims completed under the rolling wrap. This presents ethical and administrative problems that need to be addressed early in the resolution process.

Under a rolling wrap-up, the builder as well as all of the contractors are "insureds” under the program. Most states follow the rule that the carrier may not satisfy a loss and sue its insured in subrogation to recover (e.g., Affilitated FM Insurance Co. vs. Patriot Fire Protection, Inc. (2004) 120 WN App. 1039, 2004, Wash.App.Lexis 340.) Thus, the homes insured under the wrap, the carrier could not satisfy the loss on behalf of the builder and then pursue recovery from the contractors insured under the same policy.

Partial wrap insurance also creates an ethical dilemma for the wrap carrier and counsel retained. One of the basic premises underlying a wrap or Owner Controlled Insurance Program is to eliminate the infighting and be able to retain one lawyer to represent all parties under the Owner Controlled Insurance Program. Thus, a homeowner who sued the builder would have one source of recovery. If the builder's attorney now filed a third-party complaint against the subcontractors relating to homes which are not part of the Wrap, it potentially undermines the effectiveness of the wrap-up. The target subcontractors would then seek coverage from all of their carriers potentially providing coverage for the homes in litigation, including the wrap-up. Hiring separate lawyers for each of the subcontractors is costly, and the avoidance of same is one of the reasons to consider a wrap-up program. However, the carrier is faced with two contrary goals. On the one hand it wants to minimize the amount of legal expense it has to incur by paying multiple lawyers to fight each other; on the other hand, it wants to seek recovery against the subcontractors for the ones that are not enrolled in the wrap-up.

The solution that most carriers are adopting requires the cooperation of the plaintiff's bar, which is never a certain thing. Prior to filing cross-complaints against the subcontractors, the builder tries to sever or resolve the wrap-up homes first. While it is possible that this claims handling could be viewed as settling out only the covered portions of the loss, and therefore depriving the insured of a defense, our prediction is that, if handled properly, it will in fact be a partial satisfaction of the enrolled contractors' liability and therefore acceptable. (See, for example, Hartford Casualty Insurance Co. vs. Dodd (D.MD 1976) 416 F.Supp. 1216.) We compare that with Brown vs. United States Fidelity and Guaranty Co. (2d Cir.1963) 314 F.2d 675, 681-682, which recognized that the insurer who exhausted its policy limits by settling two of the four claims may have acted in bad faith if there was "over eager” settlement of those claims. Most rolling wrap policies are triggered by either a project designation or a close of escrow date. Thus, under a correctly written wrap, there will be no coverage and no duty to defend or indemnify for homes that are not a part of the wrap. Therefore, if it is feasible to do so, it should be possible to settle only the wrap homes.

Of course, if the carrier is unable to settle the wrap homes only, it will have to set up multiple claim files. For each contractor that is involved in non-wrap homes as well as wrap homes, the carrier will likely have a claim file open for each.

This problem presents itself only in those wraps that will cover some but not all of the homes in a given project. Where the enrollment in the wrap is commensurate with the beginning of the project, then all of the contractors should be "enrolled contractors” and this problem would not present itself. For design purposes to avoid this problem, however, the issue is enrollment, in combination with the project.

Owner Controlled Insurance Program Liability Claims Challenges, Part 9

In short, mechanics liens claims present every complication of an Owner Controlled Insurance Program. The sponsor/ owner is the insurance company's adversary if there is a covered claim against an insured contractor. The insurance claims may not be procedurally separate from the contract claims, which makes assigning counsel and representation of the contractor more difficult. To successfully resolve such claims, communications and clear objectives between the enrolled contractor and the insurance company are critical, if there is to be a voluntary contribution to the settlement by the insurance company.

This is the ninth article in an 11-part series on Owner Controlled Insurance Programs. Preceding and subsequent articles in this series can be found here: Part 1, Part 2, Part 3, Part 4, Part 5, Part 6, Part 7, Part 8, Part 10, and Part 11.

Particular Challenges Of Owner Controlled Insurance Program Claims (continued)

Contractual Disputes and Mechanics Liens
Liability insurance is designed to cover damage caused by the defective work or negligence of an insured contractor; it does not become involved when the only dispute concerns completion of work and payment for work. In Owner Controlled Insurance Programs, the distinction between a liability insurance claim and a contractual claim often becomes blurred or obliterated when the claimed basis for nonpayment is defective work that may be partially covered by insurance. The scenario is usually presented by a suit to enforce a mechanics lien by the subcontractor, which is answered by the claim that, as a result of defective and/or incomplete work, the contractor's lien is offset to some degree. There are a number of specific issues to consider.

First, assume that the property owner chooses to answer the complaint and raise, as an affirmative defense, that the contractor is not entitled to the full amount of the lien because of defective work. The assertion of an affirmative defense is not recognized as a claim for damage against the insured contractor, which the insurance company would have to defend. The owner, who is likely the sponsor of the insurance program, may not want to trigger coverage, because in many programs the sponsor is responsible for a sizable retention. In many instances the contractor's liability for the deductible is set by contract at a much smaller amount. Thus, because of the way an owner chooses to proceed, the insured contractor may be left with no assistance with the legal expense or payment of damage.

Second, if there is an answer only, there is no separate pleading seeking damage such as a third-party complaint, which would make the presentation of evidence logical (first, claim for money under the contract; second, offsets for construction defects; third, defense to construction defect claims). Therefore, dividing the responsibilities between liability defense counsel and the insured's mechanics lien attorney is more expensive and critical. In many instances, it is in the insured's interest to allow the insurance company to participate in defeating construction defect claims, given their experience in litigating and trying such claims.

Third, however, the insurance company may ultimately be liable for some portion of the award, if it chooses not to defend. In the only California case to address the problem directly, Construction Protective Services, v. TIG Specialty (2001) 29 Cal.4th 189, the Supreme Court acknowledged that an affirmative defense is not by itself a claim for damages, but can share attributes with a cross-complaint that is such a claim for damage. The court acknowledges that an affirmative defense could result in an offset, for damages that are within the scope of coverage, to which the insurance company might be obligated to provide coverage. The holding of the case is suspect, since it was based on a limited factual record and the court could not rule on the ultimate issue as to whether the policy as issued would be obligated to defend. However, insurance companies and insureds should not discount the possible implication of liability insurance in a mechanics lien claim.

In short, mechanics liens claims present every complication of an Owner Controlled Insurance Program. The sponsor/ owner is the insurance company's adversary if there is a covered claim against an insured contractor. The insurance claims may not be procedurally separate from the contract claims, which makes assigning counsel and representation of the contractor more difficult. To successfully resolve such claims, communications and clear objectives between the enrolled contractor and the insurance company are critical, if there is to be a voluntary contribution to the settlement by the insurance company. The insurance company may also be able to use its direct business relationship with the owner to try to work out an acceptable solution for all three parties.

What Does Your Management Model Look Like?

Building your organization's management model is much like putting a puzzle together. When completed it should give you a pretty good picture of how you manage your business. Without this kind of visibility, how do you know which piece may be missing? The management model needs to be balanced and it needs to address the fundamental elements of the management process needed to deliver predictable excellence.

Ultimately every manager is judged by his/her results. How are those results delivered? Mostly as the product of a lot of systems. However, most managers do not understand, at a sufficient level of detail, how the underlying systems or processes in their businesses affect the overall delivery of their products and/or services. This is a huge opportunity area for most businesses. Such a profound impact is delivered by our somewhat invisible systems. Do you have a good picture of how your core business systems are performing? Most mid-market companies do not. Here are a few insights for you to ponder about the overall health of your company and its systems:

  • Understanding performance requires a clear understanding of the underlying systems.
  • An organization's systems adapt or die.
  • An organization behaves like a system, regardless of whether it is being managed as a system.
  • If you pit a good performer against a bad system, the system will win almost every time.

Building your organization's management model is much like putting a puzzle together. When completed it should give you a pretty good picture of how you manage your business. Without this kind of visibility, how do you know which piece may be missing? The management model needs to be balanced and it needs to address the fundamental elements of the management process needed to deliver predictable excellence.

Ultimately, the job of management is to deliver predictable success. As managers, we generally rely on systems to give us predictability, right? Then, how about a visible schematic of the key systems that comprise your management model? Ideally, we are working vigorously as business leaders to constantly improve our delivery system, be it services or products. That is our calling as business leaders. So, consider the following schematic to help you get your head around all the systems that go into creating a high performance organization.

To accomplish this important process we use two management concepts to create a diagnostic tool. We start with the Balanced Scorecard to identify the four key performance areas for predictable success: People, Systems, Customer and Finance. We plot this along the X axis. These four perspectives help us to look at what needs to happen to optimize performance in these four areas. That means (1) people are trained and motivated, (2) systems are documented and constantly being evaluated and improved, (3) customer needs and expectations are being met or exceeded, and (4) financial goals are being met. Then down the Y axis we plot the five functions of management (Drucker): Planning, Organizing, Communication & Motivating, Measuring, and Developing People. This grid creates 20 cells in which it is profitable to identify the elements of your management system that combine to create your overall corporate system of management.

Overview — Corporate Management System Model

Balanced Scorecard Perspectives
Drucker's Management Functions PEOPLE SYSTEMS CUSTOMER FINANCE
Planning        
Organizing        
Communicating & Motivating        
Measuring        
Developing & Training        

Our firm specializes in business transition planning. Our purpose is to help client companies more effectively address the issues that often hamper successful business growth and development. As the old saying goes, you can’t expect new results from old processes. Research shows that most business failures are based on the business outgrowing its people and systems. Therefore, we strongly subscribe to the view that regular reviews of key systems are a practice not to be neglected.

Conclusion Being a business manager is an exciting journey and the truly prepared have the greatest opportunity to achieve what they set out to achieve. Like any journey of significance, preparation is everything. That is the core of leadership.

By the way, if you are interested in seeing the above model filled in with core best practice systems, contact me, and I will promptly attach one to an email and send it to you. Here’s to healthy systems!

Owner Controlled Insurance Program Liability Claims Challenges, Part 8

Under a typical general liability policy, if a claim presented against an "insured” is partially covered by the policy, the insurance carrier issues a reservation of rights. The reservation of rights letter identifies those claims, causes of action, or damages that are not covered by the policy.|

This is the eighth article in an 11-part series on Owner Controlled Insurance Programs. Preceding and subsequent articles in this series can be found here: Part 1, Part 2, Part 3, Part 4, Part 5, Part 6, Part 7, Part 9, Part 10, and Part 11. Particular Challenges Of Owner Controlled Insurance Program Claims Uncovered Damages Under a typical general liability policy, if a claim presented against an "insured” is partially covered by the policy, the insurance carrier issues a reservation of rights. The reservation of rights letter identifies those claims, causes of action, or damages that are not covered by the policy. The insurance carrier also notifies the insured whether it will defend and whether it will allow the insured to use its choice of counsel in doing so. Significantly, however, where the insurance company does not agree to indemnify the insured for all claims and damages, the insured retains the right to pursue other responsible parties to recover those sums. In the liability Owner Controlled Insurance Program, there are two consequences of reserving rights to deny uncovered claims. First, in underwriting an Owner Controlled Insurance Program, the insurance company hopes to enjoy cost savings by using a limited number of attorneys to defend the enrolled contractors against claims by the sponsor or by a third party. If the carrier reserves its rights to, however, it is possible, and indeed likely, that the enrolled subcontractor will seek recovery from other enrolled subcontractors under indemnity contracts. The indemnity claims a conflict preventing the retention of a single defense counsel. Second, each enrolled contractor has a right to pursue indemnity claims against other enrolled contractors for covered and uncovered claims. Therefore, in a complex liability claim presented against the general contractor and/or several subcontractors, the insurance company must recognize early the potential for conflict between the enrolled contractors and the likely value of the uncovered claims. Post Construction Premises Claims In numerous Owner Controlled Insurance Programs, the sponsors request products-completed operations coverage for a period of time after construction. Premises liability claims arising after construction of the project create a particular challenge to underwriters attempting to limit their risk to construction-related liability. A typical extension endorsement provides coverage for liability occurring after construction and arising out of the construction. Under California and most states' laws, the term "arising out of” connotes a minimal causal connection between the liability and the construction activities. Acceptance Insurance Company vs. Syufy Enterprises (1999) 69 Cal.App.4th 321. An additional insured endorsement requiring that liability "arise out of” the subcontractor's work needs only a minimal causal connection between the subcontractor's work and the liability of the additional insured to trigger coverage. In a premises liability claim, the claimant alleges that the ground is slippery, uneven, or otherwise defective. In fact, in order to establish liability against the landowner, the plaintiff must establish that the premise is defective in some fashion. Accordingly, it is very likely that a premises liability claim will at least implicate a products-completed operations tail under an Owner Controlled Insurance Program. In large projects where the owner is self-insured, such as large hotels or public entities, it is likely that the only insurance coverage will be the Owner Controlled Insurance Program. An insurer may not seek contribution from its insured nor may it seek contribution against a carrier with a self-insured retention. (Truck Insurance Exchange vs. Amoco Corporation (1995) 35 Cal.App.4th 814.) Accordingly, notwithstanding that there may be both a "condition” component of the loss as well as a "maintenance” component of the loss, there may be a more significant exposure to the Owner Controlled Insurance Program than the underwriters contemplated.

Harry Griffith

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Harry Griffith

The late Harry Griffith had over 25 years of experience in insurance coverage, trial and appellate work. He was a partner of Branson, Brinkop, Griffith & Strong, LLP, and supervised the coverage group within the firm, which consisted of eight coverage attorneys. Mr. Griffith published numerous opinions in the area of insurance coverage. Mr. Griffith was a named California Super Lawyer both for 2009 and 2010.

Owner Controlled Insurance Program Liability Claims Challenges, Part 7

In the construction contract, there will be contractual language relating to the procurement of insurance and the operation of the Owner Controlled Insurance Program. In the context of property damage claims for damage occurring to the project itself, those contracts may articulate defenses available to the enrolled contractors. Two of the most important would be the waiver of subrogation clause and the identification of builders risk insurance.|

This is the seventh article in an 11-part series on Owner Controlled Insurance Programs. Preceding and subsequent articles in this series can be found here: Part 1, Part 2, Part 3, Part 4, Part 5, Part 6, Part 8, Part 9, Part 10, and Part 11. Liability Defenses Unique To Owner Controlled Insurance Programs Waiver of Subrogation/Insurance Clauses In the construction contract, there will be contractual language relating to the procurement of insurance and the operation of the Owner Controlled Insurance Program. In the context of property damage claims for damage occurring to the project itself, those contracts may articulate defenses available to the enrolled contractors. Two of the most important would be the waiver of subrogation clause and the identification of builders risk insurance. With regard to the waiver of subrogation, the clause would typically find that the owner, as part of procuring the Owner Controlled Insurance Program, would waive its right to subrogation on behalf of the builders risk carrier against the enrolled contractor. Under this scenario, the builders risk carrier could not satisfy a loss on behalf of the contractor for damage occurring during construction, then turn around and sue the subcontractor causing the damage. (See, e.g., Affiliated FM Insurance Co. vs. Patriot Fire Protection, Inc. (2004) 120 WN App. 1039 (Washington).) In that case, Patriot Fire Protection, Inc., installed a fire sprinkler system at the Owner Controlled Insurance Program insured premises. As part of the Owner Controlled Insurance Program, the builders risk policy issued through Affiliated FM Insurance contained a waiver of subrogation clause. In the subcontract agreement, there was a waiver of subrogation granted in favor of the subcontractors by the owner. The court found in this instance that the builders risk carrier had no rights against the enrolled contractors. A second contractual defense would exist where the owner promises to obtain builders risk coverage in favor of the enrolled contractors with a set deductible. Under that scenario, the enrolled contractor may be able to assert that the owner's claims against it are limited to amounts which are not covered by the builders risk policy. Such amounts would include the deductible (which is an uninsured loss) stated in the contract would be the amount, which is not covered by the builders risk policy. While there are no cases that directly address the second point, the issue arises frequently. The enrolled contractors believe that there is builders risk coverage available and that there will be a set amount deductible. Lack of adequate builders risk coverage creates a number of interlocking questions which will have to be clarified through subsequent case law including:
  1. If the owner changes the builders risk program to a higher deductible and/or more narrow coverage, what are its rights against the enrolled contractors who understood that broader coverage was being provided?
  2. Does a waiver of subrogation condition apply to limit the owners' claims against enrolled contractors for losses not covered by the builders risk policy or which are within the deductible of the builders risk policy?
  3. If the owner chooses not to present a builders risk claim, may it still pursue a liability claim against the enrolled subcontractor; and what is the effect of the waiver of subrogation clause in that event?
To answer these questions under any particular fact setting, we suggest the following will have to be reviewed by the liability underwriters:
  1. The builders risk policy, to see the terms of the waiver of subrogation clause and/or the deductible clause and named insureds under the policy;
  2. The construction contract and Owner Controlled Insurance Program manual to determine whether there was a mutual intent between the enrolled contractors and the owner concerning risk of loss occurring at the job site; and
  3. The marketing and enrollment documentation, to the extent that the relationship between the owner and enrolled contractors concerning insurance and risk of loss were not spelled out in the contract or insurance policy.
Owner's Waiver By Using Owner Controlled Insurance Program Contractor For Repairs One of the most problematic claim scenarios that occurs is that of emergency repairs. When there is a large loss that requires immediate repair, there may be insufficient time to document and present a formal insurance claim. The owner will be inclined to use the contractors already mobilized to repair the damage that they just caused. In some instances, the owner issues a change order to the enrolled contractor for the increased work that they have performed. Assuming that is the case, what is the legal effect of the change order? Is it an acquiescence or agreement by the owner that the contractor was not at fault? Certainly, it would be a strange claim or lawsuit indeed that has the plaintiff (owner) paying the defendant (contractor) to perform work at the job site caused by the contractor's negligence. In that event, the plaintiff's damages would be the amount that they already paid the contractor for the work that was done. A second problem can occur when the enrolled contractor performs the work as requested by the owner, but the owner then refuses payment. Let us assume that the condition is one that is otherwise covered by the policy and one for which the enrolled contractor is liable. Should the carrier assume that the costs incurred by the enrolled contractor are roughly equal to that which would be paid to an outside vendor and adjust the claim accordingly? Alternatively, should the liability carrier view the claim as one for partial payment by the owner? In this scenario, the subcontractor may enjoy a liability defense to the owner's claim, since the owner acquiesced to any additional work being performed and agreed to pay for it. Simultaneously, there may be no coverage for the owner for this enrolled contractor's claim because it is one for contractual damages due under the contract. The topic of emergencies and emergency repairs must be discussed with the sponsor at the time of the policy issuance. If the parties intend that the contractor should mitigate the damages and repair the loss as quickly as possible while reserving all rights under the liability policy, and modifications to the "Voluntary Payments” conditions, the reporting conditions and the like can be designed into the program. Clearly, however, most carriers will not agree to pay uncovered claims and damages as part of the concession.3 3 For example, we think it unlikely that a carrier would agree that the discovery of defective work constitutes such an urgency, assuming such a condition would not otherwise be the liability of a subcontractor and/or be one for covered damages under the policy.

Harry Griffith

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Harry Griffith

The late Harry Griffith had over 25 years of experience in insurance coverage, trial and appellate work. He was a partner of Branson, Brinkop, Griffith & Strong, LLP, and supervised the coverage group within the firm, which consisted of eight coverage attorneys. Mr. Griffith published numerous opinions in the area of insurance coverage. Mr. Griffith was a named California Super Lawyer both for 2009 and 2010.

Owner Controlled Insurance Program Liability Claims Challenges, Part 6

In one unpublished decision in California, arising out of claimed construction deficiencies at a hotel/casino in Las Vegas, Nevada, the court found that the general contractor was not entitled to indemnity under the Owner Controlled Insurance Program for amounts incurred to make repairs at the request of the owner.|

This is the sixth article in an 11-part series on Owner Controlled Insurance Programs. Preceding and subsequent articles in this series can be found here: Part 1, Part 2, Part 3, Part 4, Part 5, Part 7, Part 8, Part 9, Part 10, and Part 11. Owner Controlled Insurance Programs From The Perspective Of Liability Claims (continued) C. Voluntary Payments by the Insured, and Right and Duty To Defend There are two "conditions” to the policy which are particularly relevant to the typical Owner Controlled Insurance Program claims. When property damage claims occur at an Owner Controlled Insurance Program location, there is an added incentive for prompt remedial action on the part of enrolled contractors, as well as the owner. Assuming there is a retention or retrospective premium applicable to the policy, the owner has an immediate concern to rectify problems as soon as they occur. Furthermore, assuming that it is an "operations” type loss, it is typical that the contractors are mobilized performing work at the time the loss occurs. Therefore, there is a built-in incentive to use the contractors that caused the loss to repair the damage. Take, for example, the situation where there is an accident causing property damage that relates to work performed by a subcontractor. The owner takes control of the loss and hires contractors to remediate the problem. The owner then seeks reimbursement from the Owner Controlled Insurance Program for costs incurred, ostensibly as a claimant against the responsible subcontractor, and separately as an insured facing liability to the third party. Presenting a claim against the enrolled contractors, while simultaneously using them to repair damage, can create some challenges for the claims department. It can also create friction between the interpretation of the policy as a stand-alone insurance contract and the expectation of the sponsor or owner with regard to reimbursement of costs relating to damage caused by subcontractors. The liability policy provides that the company has a duty to defend any "insured” in any "suit” seeking covered damages. As to the enrolled subcontractor, therefore, the insurance company has the right to defend that subcontractor and assert liability defenses on that subcontractor's behalf to defeat liability to the claimant/sponsor of the program. The separation of insureds provision requires the carrier to defend the rights of each insured separately. In contrast to the defense, the carrier's duty to indemnify that enrolled subcontractor occurs only when liability for damages is assessed against it, at least under California law. Certain Underwriters at Lloyds of London vs. Superior Court (2001) 24 Cal.4th 945. Assertion of these defenses will, however, create friction.2 In addition to pursuing the enrolled contractors, Owner Controlled Insurance Program sponsors/owners also may pursue the insurance company directly, on the theory that what was settled and paid for was a claim by a third party against the owner/sponsor. As a direct claim by the owner/sponsor, in addition to the coverage issues raised above, the following are the critical coverage issues under a liability policy:
  1. Did the owner settle a "claim” and not a "suit” such that the claim by the third party triggered a defense by the insurance company;
  2. As far as indemnity, was the owner/sponsor's liability to the third party ever finally determined;
  3. To the extent that the owner/sponsor, an insured, agreed to pay any sums or make repairs, it may constitute a violation of the "voluntary payments” condition of the policy.
In one unpublished decision in California, arising out of claimed construction deficiencies at a hotel/casino in Las Vegas, Nevada, the court found that the general contractor was not entitled to indemnity under the Owner Controlled Insurance Program for amounts incurred to make repairs at the request of the owner. 2 Other jurisdictions may require the insurer to be more proactive and require the carrier to try and effect settlement of a claim where liability is clear.

Harry Griffith

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Harry Griffith

The late Harry Griffith had over 25 years of experience in insurance coverage, trial and appellate work. He was a partner of Branson, Brinkop, Griffith & Strong, LLP, and supervised the coverage group within the firm, which consisted of eight coverage attorneys. Mr. Griffith published numerous opinions in the area of insurance coverage. Mr. Griffith was a named California Super Lawyer both for 2009 and 2010.

Healthcare Reform and the Courts, Part 3

Understanding the details of the Patient Protection and Affordable Care Act, its legal challenges and what this all really means to our industry and, most importantly, the American public is fundamental in empowering them to look in the right direction for answers to a complicated question that is facing all of us — who is going to treat us when we need medical care and how are we going to pay for it?|

This is the third article in a 3-part series on Healthcare Reform and the Courts. Preceding articles in this series can be found here: Part 1 and Part 2. Why And When The Supreme Court Will Likely Take The Case Before we get into how the Supreme Court is likely to reconcile these contradictions between the lower courts, let's talk about the question of whether or not the court will even take the case on and the basis of their decision to do so. The fact is that the Supreme Court has to be asked to rule on a case first. And if they are, 4 out of the 9 justices have to agree to take it. When the court takes on a case, it's usually because the justices believe that the case particulars can create the foundation of a ruling over an issue that the justices have viewed historically as being inconsistent with constitutional law or that is confusing and something that they believe they should address or clarify. So the justices pick and choose cases that they can best use to harvest rulings that help the country in this regard. Often, when they take on a case, it has little to do with the actual issue of the case. More, it has much to do with a bigger picture question or issue pertaining to constitutional law. So what is the big, compelling question/issue that the Supreme Court might want to resolve using the Patient Protection and Affordable Care Act as the vehicle? I think it's the Commerce Clause. This clause has been around for almost a hundred years and it has slowly grown to cover a lot of commercial activity throughout the country. The line between the autonomy of the states and the role of the federal government that was so carefully engineered by our founding fathers seems to have become more blurred over the last century and especially during the last decade. Where do you draw the line? How far reaching should the Commerce Clause be? To the extreme, if the Commerce Clause continues to grow in influence and affect more and more businesses and everyday life, then what's the point in even having states? These are very compelling questions for the justices to address, in my opinion. And I can't imagine a greater platform and vehicle for a grand discussion and directive on this than the Patient Protection and Affordable Care Act. A prospective ruling on this could be the ruling of the decade – not because of the mandate but because of how it affects states and their relationships with the federal government. So that's why I believe the Supreme Court will take it. But when will they get it? No one's sure. The federal government will want to delay the time the case gets to the court as long as possible. The more it's delayed, the more aspects of the Patient Protection and Affordable Care Act are likely to be rolled out and become part of societal infrastructure — if a state has already received money and built an exchange with it, what do you do if the court throws out the Patient Protection and Affordable Care Act? My bet is the exchange (or pieces of it) stays in place. And this is why the states want to see the case go to the court right away. From what I've read, there's a 50/50 chance that the court will issue a ruling before the next year's election. How Will The Supreme Court Rule On The Patient Protection And Affordable Care Act? I for one think there's a 60/40 chance in favor of the court ruling against the mandate. I have no clue whether they will consider the mandate severable or not, but many observers think the possibility of the court overturning the entire Patient Protection and Affordable Care Act is unlikely. What If The Supreme Court Overturns Just The mandate And Leaves The Rest Of The Patient Protection And Affordable Care Act Intact? If they rule against the mandate, leaving the guarantee issue and the no-preexisting clauses intact, we'll have an individual insurance market rife with adverse selection and severe price increases just like the health insurance environments we already have in New York and New Jersey. So what would lawmakers do with this kind of ruling and the prospects of the entire country turning into a New York-like market? There is no clear cut answer here. Democrats and many Republicans consider medical underwriting an anathema. They don't like it at all. So there would be a natural reluctance to repeal the guarantee issue portion of the law. The other thing is that many Democrats believe that the mandate is not really necessary. Last year, I heard an advisor to the White House state that eliminating the mandate will make no difference at all and that people will continue to buy coverage because it "is the right thing to do". So I really doubt that if the Patient Protection and Affordable Care Act remains intact sans the mandate, that we will see Congress abolish the guarantee issue portion of the law. However, I do believe that we will see regulations that will be geared towards protecting the integrity of the individual market such as special open enrollment periods. Right now, as the law is written, anyone after January 1st, 2014 will be able to sign up for individual coverage, be covered for their pre-existing conditions and not be rated up according to their health history. There is a mandate to buy coverage but the penalty for failing to do so is very weak. This is a recipe for adverse selection and disaster. There might be a way to fix this, though, via regulations. A rule could be promulgated that states that all citizens have a one-time opportunity to sign up for individual coverage and it is during the month of January, 2014. Sign up then and you'll get your coverage as envisioned by the Patient Protection and Affordable Care Act. If you miss this date and change your mind later, then carriers would have the right to rate you up and impose a waiting period. I see the scenario of creating a rule like this more likely than Congress making a politically unpopular law that reinstates medical underwriting. What If The Supreme Court Overturns The Patient Protection And Affordable Care Act Entirely? If the Supreme Court throws the whole thing out, then a lot of things will revert back to the days before the Patient Protection and Affordable Care Act was implemented but ghosts of it will remain.
  1. The MLR requirement will go away — but some of the states will miss it and might pass legislation to reinstate it on their own with perhaps even tighter restrictions. Will commissions on individual climb back up to the levels they were before the Patient Protection and Affordable Care Act was signed into law? Probably, but I wouldn't be surprised to see carriers take a little while to increase them.
  2. The federal funding and rules for exchanges go away — but states are already developing them. Do they stop midstream and throw out what has already been built? Or do they stay the course and continue building them (keep in mind that Utah and Massachusetts already have exchanges up and running). It's hard for me to believe that exchange development for all states will be stopped wholesale if the Patient Protection and Affordable Care Act goes away entirely. My bet is that some states will continue to build their exchanges albeit with an emphasis on the individual market and less on small group.
  3. Will healthcare delivery costs go up or down if the Patient Protection and Affordable Care Act goes away? Delivery costs are always trending up but if the law is overturned, the rate of increase is likely to slow due to providers not needing to cost shift as much as they are now due to higher populations of Medicaid patients and cuts to Medicare.
  4. Agents and the industry can breathe a sigh of relief — maybe. For about a month or two. The Patient Protection and Affordable Care Act relieved a lot of pressure on the states to do something about escalating healthcare costs and the growing populations of uninsureds. If the Patient Protection and Affordable Care Act goes away, states will feel more compelled to act on their own. America's healthcare system has been broken for some time. That's why Congress acted and created the Patient Protection and Affordable Care Act. Unfortunately, the law is bending the healthcare cost curve up and is making things worse. But if the Patient Protection and Affordable Care Act goes away, we're still left with a broken system that is rapidly becoming a black hole in our economy. Healthcare eats up 16% of our GDP. In 40 years, at the current rate of growth, it will account for 40% of our GDP. How are we going to pay for it? The Patient Protection and Affordable Care Act's demise would lead to a short term sigh of relief for many but the problems that we've had before and after March, 2010 will continue to haunt lawmakers, business, agents and our industry until they are tackled in a meaningful way.
Many of you know me to be optimistic about the future of agents. And I am because the role of the agent will become more valuable over time, not just as a distributor of health insurance products — but as educators to the public and facilitators of meaningful change to the way our healthcare is delivered and financed. Understanding the details of the Patient Protection and Affordable Care Act, its legal challenges and what this all really means to our industry and, most importantly, the American public is fundamental in empowering them to look in the right direction for answers to a complicated question that is facing all of us — who is going to treat us when we need medical care and how are we going to pay for it? If you'd like more detailed information regarding courts and the Patient Protection and Affordable Care Act, including verbatim copies of the judges' rulings to date on all cases, contact me, and I'll respond accordingly.

John Nelson

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John Nelson

John Nelson has long been a champion of legislative and educational efforts in the health insurance industry. He is a Chief Executive Officer of Warner Pacific Insurance Services, one of the nation’s largest health insurance general agencies serving over 35,000 small employers with over $1.5 billion of inforce premium.